What records do I need to keep for occupational exposure?

The assessment itself, the calculation supporting it, control measures implemented, PPE issued, training provided and health surveillance records. Health surveillance records must be kept for 40 years in line with HSE guidance for long-latency conditions.

Occupational Exposure Calculators for UK Construction

Q: Do I need individual occupational exposure calculations for every worker?

In principle yes. In practice, where workers in the same role do the same task mix, you can calculate a representative assessment for the role and apply it to everyone in that role, provided you document the assumptions. Workers with materially different patterns need their own assessment.

Q: Can I use manufacturer data for occupational exposure calculations?

For starting-point assessments, yes. However, declared values are taken under idealised test conditions and routinely underestimate real-world exposure. Where exposure is close to or above the EAV, the assessment should be supported by site measurement.

Noise-induced hearing loss, hand-arm vibration syndrome (HAVS) and back damage from whole-body vibration are the largest categories of compensable occupational ill-health in UK construction. Each develops over a decade or more, each is preventable, and the regulations require the employer to calculate and record each worker's exposure.

Two sets of regulations apply: the Control of Noise at Work Regulations 2005 (CoNAWR) and the Control of Vibration at Work Regulations 2005 (CoVWR), which covers both HAVS and WBV. Each uses different units, thresholds and methods.

Ramsgen's free HAVS, WBV and noise exposure calculators do the arithmetic, and the guides below set out each method by hand.

Ill-health and enforcement figures

The HSE's most recent figures (2023, Industrial Injuries Disablement Benefit scheme) record 215 new cases of HAVS, 115 new cases of vibration-related carpal tunnel syndrome, and 100 new cases of occupational deafness assessed for compensation. The IIDB threshold for deafness is high — 50 dB or more of hearing loss in both ears — so it captures only the worst end of the curve. The Labour Force Survey, which counts self-reported cases, estimates around 12,000 workers in Great Britain currently living with work-related hearing problems.

Construction sits in the top three industries for new HAVS assessments year after year, alongside extraction and manufacturing. The vibration-exposed trades — scaffolders, groundworkers, demolition crews, plant operators, formworkers — are over-represented across every dataset.

Enforcement and claims:

Improvement and prohibition notices under the HSWA 1974 are routinely issued where exposure assessments are missing or demonstrably wrong.
Criminal prosecution is on the table for serious breaches. Where a worker has been diagnosed with HAVS or NIHL and the employer cannot produce a credible exposure calculation, the case usually settles before it gets to the dock — but at significant cost.
Personal injury (PI) claims for occupational deafness and HAVS run into tens of thousands per claimant. Employers' Liability insurers will look for a contemporaneous exposure assessment when defending. Without one, the employer has no evidence of what exposure was assessed.

These calculations also feed directly into the rest of your safety management system. Exposure figures should appear in your Risk Assessments and Method Statements (RAMS), drive your health surveillance programme (audiometry, HAVS triage, lumbar assessment), and sit in your tool register alongside maintenance and PAT records.

The three exposures you're legally required to assess

Noise exposure (Control of Noise at Work Regulations 2005)

Noise exposure is measured as daily personal exposure, LEP,d (or weekly, LEP,W), expressed in dB(A) — A-weighted decibels, filtered to match human hearing sensitivity. The figure is normalised to an eight-hour working day. "Normalisation" means that an hour at 91 dB(A) is treated as equivalent in dose to eight hours at 82 dB(A): the same total energy, the same damage.

CoNAWR 2005 defines three thresholds:

Lower Exposure Action Value (LEAV): 80 dB(A) LEP,d/W, or 135 dB(C) peak. Hearing protection must be made available; workers must be informed and trained; the employer should consider health surveillance.
Upper Exposure Action Value (UEAV): 85 dB(A) LEP,d/W, or 137 dB(C) peak. Hearing protection zones must be designated and signed; protection is mandatory in those zones; health surveillance is required.
Exposure Limit Value (ELV): 87 dB(A), or 140 dB(C) peak. This is an absolute ceiling that must not be exceeded with hearing protection factored in. Unlike the action values, this is measured at the ear, with attenuation taken into account.

Peak pressure (LCpeak in dB(C)) is assessed separately from LEP,d. A single loud event — a cartridge tool, hammer-on-steel, an explosive bolt — can damage hearing instantly, even on a quiet day.

We go deep on the maths in our full guide to calculating noise exposure.

Hand-arm vibration (Control of Vibration at Work Regulations 2005)

HAVS is the headline injury for trades using vibrating hand tools — breakers, scabblers, grinders, impact wrenches, chainsaws, needle scalers. Vibration energy transmitted through the palms damages blood vessels, nerves and joints. The early signs are tingling, numbness and the cold-triggered finger blanching that gives vibration white finger its name. The late stages — loss of grip, permanent sensory loss, peripheral neuropathy — are irreversible.

The CoVWR 2005 measures HAVS exposure as A(8): the eight-hour time-weighted frequency-weighted vibration magnitude in m/s². Two thresholds apply:

Exposure Action Value (EAV): 2.5 m/s² A(8). Trigger for risk reduction measures, health surveillance and information/training.
Exposure Limit Value (ELV): 5.0 m/s² A(8). Absolute daily ceiling.

The HSE also publishes an exposure points system as an alternative to raw A(8) values. The conversion is fixed: 100 points = EAV (2.5 m/s²), 400 points = ELV (5.0 m/s²). Points are useful because they are additive — partial points for each tool can simply be summed — whereas A(8) values from multiple tools require a sum-of-squares calculation. In daily practice, points win on simplicity.

Read the full HAVS calculation walkthrough, including the HSE tool magnitude database.

Whole-body vibration (same regulations)

Whole-body vibration (WBV) affects workers seated or standing on vibrating plant — excavator operators, dumper drivers, ride-on rollers, forklift operators, HGV and agricultural drivers. The energy enters through the seat or feet rather than the hands, and the primary outcome is lower back and spinal disorder.

CoVWR 2005 provides two assessment methods for WBV, used independently:

A(8) method. EAV is 0.5 m/s² A(8) (100 points). ELV is 1.15 m/s² A(8) (529 points — note: not 400). Use where vibration is reasonably continuous and regular.
VDV method (Vibration Dose Value). Threshold is 17 m/s¹·⁷⁵, taken from ISO 2631-1:1997. Use where exposure contains significant shocks and jolts — rough ground, broken-out concrete, off-road forklifts — because the RMS-based A(8) method tends to underestimate impulsive vibration.

WBV is measured on three axes (x — fore-aft, y — lateral, z — vertical) and the highest axis figure is what counts. Importantly, the horizontal axes (x and y) are multiplied by a k-factor of 1.4 before comparison, because horizontal vibration causes proportionally more spinal damage at the same magnitude. The vertical axis (z) takes a k-factor of 1.0. Forgetting the k-factor — or applying it twice when the manufacturer's data already includes it — is the most common error in manual WBV assessments.

Our step-by-step WBV calculation guide covers both A(8) and VDV methods.

How the three calculations relate to each other

The three calculations share three features.

1. All three normalise to a reference period. A(8) and LEP,d both normalise to an 8-hour reference day. LEP,W normalises to a 5-day reference week. The maths assumes equal-energy: half the time at twice the dose is the same total exposure.

2. All three offer a points system as an alternative to the raw magnitude. Points are additive across tasks within a day; the underlying units (m/s², dB(A)) are not. The reference points differ:

Calculator	Action value (points)	Limit value (points)	Reference
Noise (CoNAWR 2005)	31.62 (LEAV) / 100 (UEAV)	158.49 (ELV)	100 points = 85 dB(A) UEAV
HAVS (CoVWR 2005)	100	400	100 points = 2.5 m/s² EAV
WBV A(8) (CoVWR 2005)	100	529	100 points = 0.5 m/s² EAV
WBV VDV (CoVWR 2005)	—	17 m/s¹·⁷⁵ (ISO threshold)	No points system

A few traps to flag in that table. WBV's ELV is 529 points, not 400 — the ratio of ELV to EAV is different from HAVS, so the scaling differs. Noise's reference point of 100 corresponds to the UEAV (85 dB), not the ELV (87 dB) — the ELV in points is 158.49.

3. All three are task-based. You calculate exposure per task or tool, then aggregate over the working day. A worker who uses a 9-inch grinder for an hour and a breaker for forty minutes has a partial exposure from each, and the two are combined to give the daily total. The combination method differs between the calculators (sum-of-squares for A(8), simple addition for points, logarithmic for noise dB) — but the principle is the same.

Free Ramsgen exposure calculators

Ramsgen's calculators apply the HSE Excel calculator methods in the browser, with nothing to download. Each tool produces an output you can save as a PDF exposure record and attach to your RAMS or health surveillance file.

HAVS exposure calculator

Calculate A(8) and exposure points for any combination of tools and durations, with the HSE recommended magnitude library built in. Pre-loaded with the standard HSE tool list — drills, grinders, breakers, scabblers, chainsaws, impact wrenches and the rest — so you don't have to guess at magnitudes for routine tools. Enter a custom ahv value where you've got measured data.

Open the HAVS calculator →

Whole body vibration calculator

Both A(8) and VDV methods in one tool. K-factors handled automatically, with a flag to toggle off where your source data already includes them (a frequent source of double-counting errors). Three-axis input, highest-axis logic, and time-to-EAV / time-to-ELV displayed for every operation.

Open the WBV calculator →

Noise exposure calculator

Daily (LEP,d) and weekly (LEP,W) exposure in one tool. Add as many task rows as you like — we'll sum the exposure points and tell you which action value zone you're in. Includes the protected-level calculator for hearing protectors (SNR, HML and octave-band methods) so you can check whether the protection in use is adequate.

Open the noise calculator →

Controls and records after the calculation

A calculated A(8) of 4.8 m/s² is above the EAV, so control measures are required.

The hierarchy of control under both CoNAWR and CoVWR is the same as everywhere else in UK health and safety law:

Eliminate — can the work be done without the noisy or vibrating tool at all? Remote-controlled demolition, hydraulic splitters instead of breakers, factory-cut sections instead of on-site cutting.
Reduce at source — quieter equipment, vibration-reduced models, well-maintained plant. Manufacturer ratings vary wildly within a tool category; the difference between a vib-reduced breaker and a standard one can be 10 m/s² or more.
Engineering and administrative controls — job rotation, exposure caps per worker per day, scheduling noisy work for periods when fewer workers are exposed, designated hearing protection zones.
PPE: hearing protectors and anti-vibration gloves, used only after the controls above.

The calculation feeds three places in your wider system:

RAMS. Every method statement that includes a vibrating tool or high-noise activity should reference the calculated exposure figure for that task and the controls in place.
Health surveillance. Triggered at the UEAV for noise (audiometry) and the EAV for vibration (HAVS triage by an occupational health provider). The exposure calculation defines who is in scope.
Tool register. Each piece of equipment should carry its vibration magnitude (HSE value or measured) and, for noise, its declared LWA or LpA. A tool register that doesn't include this data can't support a defensible exposure assessment.

In Ramsgen, noise, hand-arm vibration and whole-body vibration assessments are added to the RAMS in the editor and print with it.

FAQs

What's the difference between EAV and ELV?

The Exposure Action Value (EAV) is the threshold at which control measures, training and (in most cases) health surveillance become legally required. The Exposure Limit Value (ELV) is an absolute daily ceiling that must not be exceeded. For noise, the ELV is measured at the ear with hearing protection attenuation taken into account; for vibration, it's measured before any PPE. Being below the ELV is not the same as compliance — you still have to manage everything between the EAV and the ELV.

Do I need to do these calculations for every individual worker?

In principle, yes — exposure is personal. In practice, where workers in the same role do the same task mix, you can calculate a representative assessment for the role and apply it to everyone in that role, provided you document the assumptions. Where one worker's pattern is materially different (a foreman who only occasionally uses tools, for example), they need their own assessment.

How often should I recalculate exposure?

Recalculate when the task mix changes, when new equipment is introduced, when health surveillance flags an emerging case, and at minimum as part of an annual review. Site-specific RAMS should reference the assessment current at the time of the work — not last year's figure for a different project.

Can I use manufacturer's data instead of measured values?

For starting-point assessments, yes. Manufacturer-declared vibration magnitudes (under EN ISO standards) and declared noise levels are an acceptable input. However, declared values are taken under idealised test conditions and routinely underestimate real-world exposure — sometimes by a factor of two or more. The HSE explicitly recommends that where exposure is close to or above the EAV, the assessment should be supported by site measurement. The HSE tool magnitude database (used in our HAVS calculator) is generally more conservative than manufacturer data and is a safer starting point.

What records do I need to keep under HSE rules?

The assessment itself, the calculation supporting it, the control measures implemented, PPE issued, training provided and health surveillance records. There is no fixed statutory retention period for the assessment, but health surveillance records must be kept for 40 years under the COSHH equivalent timeline that the HSE recommends for noise and vibration. In practice, treat all of this as effectively permanent — claims for HAVS and NIHL routinely arise decades after the original exposure.

How does this relate to health surveillance?

Health surveillance is triggered by exposure level. For noise, audiometry is required for anyone regularly exposed at or above the UEAV (85 dB(A) LEP,d). For vibration, HAVS health surveillance — usually a tiered programme delivered by an occupational health provider — is required at or above the EAV (2.5 m/s² A(8)). The exposure calculation is what defines who is in scope. Without it, you don't know who to refer.

Occupational Exposure Calculations: The UK Construction Guide to Noise, HAVS and WBV