RAMS for Facilities Management & Building Maintenance: FREE Template + Generator
Create UK-compliant RAMS for facilities management and building maintenance in minutes—covering reactive and planned works, hazards, controls, permits, and a clear method statement.
Trusted by 100+ UK contractors
“The RAMS generator let our FM team produce site-specific documents for reactive and PPM works in under 10 minutes. The isolation steps, hot work controls and handover checklists matched exactly what our clients and insurers expect.”
5 star ratingKaren Holt· FM Contracts Manager, CityWorks UK
What you get
- FM-ready RAMS export covering reactive and PPM workflows with isolation, access and public protection controls.
- Permit log prompts for hot works, fire alarm impairments and LOTO so authorisations stay in one pack.
- Handover checklist referencing CMMS updates, certification uploads and client signatures.
- Dynamic risk assessment insert you can complete on site for reactive jobs without losing structure.
Why teams choose RAMSGen
Don't waste time wrangling ad-hoc Word templates. Create a site-specific Facilities Management & Building Maintenance RAMS from the start.
Benefits
- ✓Give landlords and insurers confidence that your engineers manage occupants, alarms and isolations professionally.
- ✓Respond faster to call-outs by cloning a master RAMS and adding job-specific details in minutes.
- ✓Reduce NCRs by documenting waste, COSHH and hot work controls before the audit team arrives.
Risks of manual RAMS
- !Without hot-work and alarm impairment detail you risk automatic permit refusals.
- !Live-service contact remains the biggest cause of FM incidents when isolation steps are skipped in RAMS.
- !Public interface gaps (barriers, signage, out-of-hours planning) expose you to liability claims.
Manual drafting
4 hrs
RAMSGen
8 min
Typical manual prep vs RAMSGen automation
Also searched for
FM, building services, estate maintenance, property maintenance, M&E maintenance, fabric maintenance
Generic RAMS template
Snapshot hazards
- Contact with live electrical/mechanical services during isolation and testing.
- Work at height using ladders, podiums or MEWPs in occupied areas.
- Disturbance of asbestos-containing materials (ACMs) or hidden services in building fabric.
- Hot works (soldering, grinding) causing fire, smoke or alarm activation.
- Slips, trips and manual handling injuries in congested plant rooms and corridors.
Critical controls
- Permit-to-work and service isolation (LOTO) with test-before-touch using a proved-Dead tester; verify zero energy before starting.
- Work at Height controls: select suitable access (ladders/podium/MEWP), pre-use inspections, fall prevention, edge protection and exclusion zones.
- Asbestos management: check the asbestos register/R&D survey; avoid disturbance; stop and escalate if suspected ACMs are found.
- Hot work controls: hot work permit, remove combustibles, fire blankets/extinguishers, continuous fire watch and post-work monitoring; manage alarm isolation/reinstatement.
- COSHH and housekeeping: use approved products, ventilation/extraction, SDS available, spill kits; segregate work area and keep routes clear with good manual handling.
Permits & references
- Hot Work Permit.
- Electrical Isolation/Permit to Work on electrical systems.
- Work at Height/MEWP permit and documented rescue plan where required.
- Confined Space Permit for tanks/ducts/voids if applicable.
- Fire alarm impairment/disablement authorisation and re-enablement sign-off.
Implementation walkthrough
- 1
Pre-start planning: receive work order, review site-specific RAMS, drawings, asbestos register and required permits; brief the team (TBT).
- 2
Arrival and induction: sign in, complete site induction, confirm emergency arrangements, welfare and muster points.
- 3
Set up work area: install barriers/signage, protect finishes, control access to segregate the public/occupants; ensure lighting/ventilation.
- 4
Isolate services: identify circuits/valves, obtain permits, lock-off and tag; prove dead/zero energy; drain/vent as needed.
- 5
Access equipment: select and inspect ladder/podium/MEWP; set on firm level ground; use harness in MEWP if required; confirm rescue plan.
- 6
Carry out task: follow manufacturer instructions and training for electrical, mechanical, plumbing, HVAC or fabric maintenance; apply COSHH controls and PUWER checks.
- 7
Hot works (if applicable): obtain permit, clear/cover combustibles, provide extinguishers, maintain fire watch during and for 60 minutes after work; manage alarm impairments.
- 8
Test and recommission: re-pressurise or re-energise systems in a controlled manner; leak and function test; reinstate alarms/BMS; remove LOTO per procedure.
- 9
Waste and environmental: segregate and label waste; dispose via licensed routes; contain spills; tidy area; return plant and access equipment.
- 10
Handover and close-out: update PPM logs/CMMS, red-line drawings, issue certificates (e.g., EIC, gas/pressure tests), close permits and gain client sign-off.
How to create a site-specific Facilities Management & Building Maintenance RAMS
Transform the generic template above into a compliant, site-specific document by addressing these critical areas:
Site-specific customization checklist
- 1
Building name/address, access/parking and security procedures.
- 2
Client representative/Authorised Person contact details and sign-off requirements.
- 3
Occupancy/business-critical hours, noise and vibration restrictions.
- 4
Fire strategy, alarm zones, disablement and re-enablement process.
- 5
Location of asbestos register and date of last survey (management or R&D).
- 6
Isolation points for electrical, gas, water, HVAC and BMS authorisation.
- 7
Work-at-height locations, fragile surfaces and rescue arrangements.
- 8
Water hygiene/Legionella scheme, flushing protocols and temperature checks.
- 9
Waste storage point, hazardous waste consignment process and spill response plan.
- 10
Lone working arrangements and emergency first aid/defibrillator locations.
HSE compliance alert
This template supports UK law and HSE guidance (e.g., CDM 2015, EAWR 1989, WAHR 2005, COSHH, PUWER, LOLER, Control of Asbestos 2012). It must be made site-specific and approved by a competent person before use.
Why RAMSGen makes this easier
Instead of manually editing Word templates and cross-referencing multiple guidance documents, RAMSGen walks you through each customization step with intelligent prompts. Answer questions about your site, and the platform automatically generates a compliant RAMS that incorporates:
- Project-specific hazards based on your site layout and access constraints
- Emergency plans with routes to the nearest A&E and site-specific assembly points
- Permits, inspections, and quality checkpoints aligned to your schedule
- Branded PDF exports ready for principal contractor submission
Frequently asked questions
What should a Facilities Management RAMS include?
Scope of works, location, team roles, hazards and controls (LOTO, WAH, asbestos, hot works, COSHH), method steps, PPE, permits, emergency arrangements, inspection records and sign-off.
Do I need a RAMS for reactive maintenance call-outs?
Yes. You can hold a generic FM RAMS and adapt it on arrival using a dynamic risk assessment to cover the specific task, location, occupants and any permits required.
Which UK regulations apply to FM and building maintenance RAMS?
Key regs include CDM 2015, Electricity at Work Regulations 1989, Work at Height Regulations 2005, COSHH 2002, PUWER 1998, LOLER 1998 and Control of Asbestos Regulations 2012.
How do I manage asbestos risk during maintenance?
Check the asbestos register/R&D survey before intrusive work, avoid disturbance, use trained personnel, and stop/seek competent advice if suspect materials are found.
What permits are commonly required in occupied buildings?
Hot Work, Electrical Isolation/Permit to Work, Work at Height/MEWP, Confined Space (if applicable) and Fire Alarm Impairment permits.
Is a generic FM RAMS acceptable to clients and insurers?
A generic RAMS is a starting point only; it must be adapted with site-specific details, current permits and controls before work begins.
How often should FM RAMS be reviewed?
Review on each visit if conditions change, after incidents/near-misses, when new equipment or processes are introduced, and at least annually.
What PPE is standard for FM maintenance work?
Safety boots, hi-vis, safety glasses/face shield, cut-resistant gloves and a hard hat as required. Hearing/RPE are added where the assessment identifies the need.
How is safe isolation verified for electrical work?
Follow a formal procedure: identify source, isolate, lock and tag, prove tester on a known live source, test the circuit (prove dead), and re-prove the tester.
How can I protect building occupants during maintenance?
Use barriers/signage, schedule noisy work out of hours, maintain clear escape routes, control dust/fumes with extraction or dampening, and communicate with the client representative.
Calculate your RAMS preparation costs
See how much time and money you could save by switching from manual RAMS preparation to RAMSGen's automated workflow.
RAMSGen Cost Calculator
Use the slider to discover the time and cost savings with RAMSGen.
Monthly volume
4 RAMS
Manually
£960
24 hrs of labour
RAMSGen
£60
2.4 hrs with RAMSGen
You save
£900
21.6 hrs saved
Useful articles
Deep dives picked for Facilities Management & Building Maintenance teams.
Build a site-specific RAMS in minutes for free!
Open this template in RAMSGen, tailor the task, and export a branded RAMS ready for site.